School 33 – Administrative Assistant
The Baltimore Office of Promotion and The Arts, Inc. (BOPA) is a non-profit arts and events organization charged with making Baltimore a more creative and vibrant city. The organization’s programs include city-wide special events and festivals (Artscape, Baltimore Book Festival, parades, fireworks) as well as management of historic sites and cultural facilities (School 33 Art Center, Top of the World Observation Level, Bromo Seltzer Tower, The Cloisters). As the City’s designated arts council, BOPA administers arts education and cultural programs, awards grants, and coordinates the public art and mural programs.
General
The School 33 Administrative Assistant is a part-time regular non-exempt twenty-seven hour per week position in the Cultural Affairs Department of the Baltimore Office of Promotion and The Arts. This individual is responsible for the smooth and efficient administrative operation of the School 33 Art Center. This position reports directly to the Assistant Director of Cultural Affairs.
Responsibilities:
- Handles office functions including answering phones, relaying messages, greeting visitors, routing the mail, answering Email, etc.;
- Organizes and maintains paper and electronic files, including the School 33 database (donor and artist members);
- Handles correspondence and prepares mailings;
- Provides content for monthly newsletters and E-Blasts;
- Operates and coordinates the servicing of office equipment;
- Assists Building Operations Manager with building maintenance issues and studio leases;
- Assists the Exhibition Coordinator with exhibition openings;
- Coordinates the Arts Education Program, including exhibition related programs;
- Works with Assistant Director in handling general organizational issues;
- Assists the Director of Facilities with the in-house rental program;
- Assists with maintaining and updating the School 33 website and social media program;
- Coordinates School 33 Art Center special events, including Open Studio Tour and Lotta Art
- Undertakes special projects as assigned
Qualifications
- BA or 2 years of equivalent experience
- Excellent oral and written communications skills
- Knowledge of word processing and spreadsheet programs
- Must be a resourceful self-starter
- Proficient in MSWord and Excel
- Saturday hours and occasional evenings required
- Interest in contemporary art a plus
Apply to rvega@promotionandarts.org – Application Deadline: Friday, March 29, 2013